Copy scanner printer fax machine: 10 Best All-in-One Printer, Scanner & Fax Machines for 2023

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10 Best All-in-One Printer, Scanner & Fax Machines for 2023

Are you looking for a way to maximize the space in your office while still having the ability to process documents? Your best bet is an all-in-one printer, copier, scanner, and fax machine. These clever devices have a wide range of features that suits large companies, small businesses, and even home offices.

Brands like HP, Canon, and Epson are manufacturing more of these versatile products. Compact-sized models are great for those with limited space, while bulkier units can accommodate a larger volume of documents.

Choosing the best all-in-one printer for your business is no small feat. Comparing specifications, prices, and features of models will surely take time, that’s why we’ve come up with this list of top-rated printers.

Table of Contents

  • Epson Workforce WF-2860
  • Pantum M6602NW
  • HP LaserJet Pro MFP M227fdw
  • Canon ImageCLASS MF236n
  • Brother MFCJ4535DW INKvestment Tank
  • Samsung SCX-3405FW Laser Multifunction Printer
  • Epson EcoTank ET-4760
  • Canon MAXIFY GX7020
  • HP OfficeJet Pro 6978
  • Xerox B205NI Monochrome Multifunction Printer

1.

Epson Workforce WF-2860

Source: Epson.com

This full-featured printer, scanner, fax, and copier machine delivers laser-quality performance on documents. It uses Claria, a dye-based ink, to produce stunning photos and clear text.

Its compact design comes with a 2.4-inch colored touchscreen display to access controls and settings. Connect your device via NFC, Wi-Fi, or Ethernet, and you’re good to go.

Buy on Amazon

2. Pantum M6602N

Source: Pantum.com

This multifunctional laser printer lets you print black and white documents. It also allows you to copy, scan, and fax important documents. Thanks to its mobile app, you can even print documents straight from your smartphone.

If you’re looking for a heavy-duty office printer with faxing capabilities, this is an excellent option. The best part? It has a 20,000-page monthly duty cycle.

Buy on Amazon

3. HP LaserJet Pro MFP M227fdw

Source: HP.com

Enjoy the fast printing capabilities of this 4-in-1 monochrome printer and copier. It produces high-quality prints and lets you send fax messages fast. You can also scan and save important documents to your email, USB device, and network folders.

This workhorse can print 30 pages per minute with a 260-sheet paper tray and boasts a 2,000-page monthly duty cycle. You can connect it to your iPhone and print directly via AirPrint. Thanks to its two-sided automatic printing, you save on both time and paper.

Buy on Amazon

4. Canon ImageCLASS MF236n

Source: Canon.com

This unit can produce colored documents and print 24 pages per minute. Simply connect your computer via an Ethernet cable and you’re ready to print, fax, or scan.

If you need to produce documents fast, take advantage of its print-on-the-go features. It’s compatible with Canon PRINT Business, Apple AirPrint, and Google Cloud Print.

Buy on Amazon

5. Brother MFCJ4535DW INKvestment Tank

Source: Amazon.com

Connect your mobile to this multifunctional printer with Brother Mobile Connect App and start printing, scanning, and copying documents.

When you buy this unit, it comes with an INKvestment tank system that can deliver an unlimited supply of ink. It also has two-sided printing to conserve paper and energy.

Buy on Amazon

6. Samsung SCX-3405FW Laser Multifunction Printer

Source: HP.com

Print, scan, fax, and copy all you want with this multifunctional printer from Samsung. It has wireless capabilities to connect the printer to your computer using a Wi-Fi network.

You may also print directly from your mobile device using Samsung’s Mobile Print App. This laser printer uses toner and prints in black and white, but it can scan colored documents as well.

Buy on Amazon

7. Epson EcoTank ET-4760

Source: Epson

This all-in-one printer is also capable of copying and scanning documents. Say goodbye to costly cartridge replacements because the Eco-Tank ET-4670 is designed with refillable ink tanks.

Experience stress-free and uninterrupted printing because you have up to two years of ink with each replacement bottle set.

Buy on Amazon

8. Canon MAXIFY GX7020

Source: Canon.com

This is a wireless mega tank, all-in-one printer that helps you stay on top of your tasks, whether printing stunning photos or faxing important documents. It’s equipped with a 2.7-inch LCD touchscreen for you to select features and settings.

If you’re looking for a heavy-duty office printer, this is what you need. Print different media types at high volume and save more on ink and energy.

Buy on Amazon

9. HP OfficeJet Pro 6978

Source: HP.com

Looking for a 4-in-1 printer to meet your home office needs? This is a good option. Its primary function includes printing, faxing, scanning, and copying documents. Whether you need to print black and white or colored media, this inkjet printer does it right off the bat.

Connect your mobile device and print whenever and wherever you need to. It also supports wireless networking and Ethernet.

Buy on Amazon

10. Xerox B205NI Monochrome Multifunction Printer

Source: Xerox. com

Here’s a lightweight and compact all-in-one printer that supports faxing, scanning, printing, and copying with wireless networking and Ethernet connectivity. This laser printer can only print black and white, which can help you save on ink. It has a 40-sheet automatic document feeder and 250-sheet paper tray capacity.

For first-time users, you will experience its first page out time as it prints a document as fast as 8.5 seconds. Convert your physical documents to digital copies instantly with the Scan to PC feature. You can also send save documents via a network or USB connection or using your email.

Buy on Amazon

How to Choose a Multifunctional Fax Machine

As its name suggests, an all-in-one machine can print, send, and receive fax messages. Not only that but it can also scan physical documents and convert them into digital files that are stored in the machine.

The thing with these all-in-one machines is that they are not created equal. The differences in features, speeds, and quality can be confusing if you don’t know what to look for.

Here’s what you need to consider before making a purchase:

List down the features you need

One of the essential features to look for is a machine with duplex printing. This will allow you to print on both sides of the paper automatically, saving you time and money in the long run.

Additionally, a printer with a large paper tray can hold more sheets at once so you won’t have to refill it as often. If you plan to scan or copy a lot of documents, you should also look for printers, scanners, and fax machines with a large scanning or copying area.

Evaluate your budget

Another important thing to consider is your budget. All-in-one multifunctional fax machines come in a wide range of prices, so it’s up to you to determine how much money you are willing to spend.

You should also check if any special offers are available when purchasing this type of product. Sometimes, manufacturers give discounts for all-in-one multifunctional fax machines with specific features or bundled together with other products that can be helpful for your business or home office.

How much should you expect to spend? Prices range from $400 and above for heavy-duty printers with unique refillable ink tanks and wireless connectivity features. Meanwhile, entry-level and basic printers may be cheaper, but factor in that they may have limited features compared to more expensive models.

Measure the available space

Avoid buyer’s remorse by making sure that your new printer will fit well into your existing setup. Aside from measuring the counter or desk space, consider how you will position the machine so that it is within range of power outlets, cables, and other computers.

If you have limited space, go for an all-in-one fax machine that is easy to move around. If you have more space, you can choose a printer with a larger paper tray and other features.

Choose a printer type

This feature is often the deciding factor when buying office equipment, as it impacts both the cost of the machine and the speed of printing.

  • Inkjet printers use liquid ink droplets from a print head which is held over the paper while it moves past on a roller. Inkjets are one of the most common types of printing technology because they offer fast printing speeds at an affordable price point.
  • Laser printers differ from other technologies in design by using a laser beam rather than an inkjet or toner cartridge to create images on paper. This type of technology is generally more expensive than inkjet printers, but they produce higher-quality printouts.
  • Laser multifunction printers are designed to combine the functionality of multiple types of devices into one product. For example, laser multifunction printers typically offer printing, copying, scanning, and faxing capabilities with an inkjet printer’s high-speed printing at a fraction of the price.

Remember: You also have to consider printing capacity, compatibility with existing tools, warranty, and maintenance costs in your decision.

Final Thoughts

Now that you have our top 10 picks, which one do you think matches your business or home office needs? We hope that the list has shed light on the specifications and key features that come with devices with scanning and faxing functionalities.

If you don’t want to invest in hardware but still want access to electronic fax services, check out iFax. You don’t have to buy equipment or install a landline. Instead, you can send fax via your desktop computer or laptop as easily as printing!

Signup with and see how more than 5 million users send and receive faxes without owning a fax machine.

Best Printer, Fax, Scanner

HP LaserJet Pro MFP 4101fdn Printer with Fax

Print, scan, copy, fax, and auto 2-sided printingBlazing fast speeds for professional quality black & white printsHP Wolf Pro security settingsDynamic security enabled printer

2Z618F#BGJ

HP LaserJet Pro MFP 4101fdw Wireless Printer with Fax

Print, scan, copy, fax, wireless and auto 2-sided printingBlazing fast speeds for professional quality black & white printsHP Wolf Pro security settingsDynamic security enabled printer

2Z619F#BGJ

HP LaserJet Pro MFP 3101fdw Wireless Printer with Fax

Print, scan, copy, fax, wireless and auto 2-sided printingFast speeds for professional quality black & white printsHP Wolf Pro security settings

3G628F#BGJ

HP Color LaserJet Pro MFP 4301fdn Printer

Blazing fast speeds for professional quality color printsColor printing, scan, copy, fax, ethernet, auto 2-sided printingAdvanced network protection with Wolf Pro securityDynamic security enabled printer

4RA81F#BGJ

HP Color LaserJet Pro MFP 4301fdw Wireless Printer

Blazing fast speeds for professional quality color printsColor printing, scan, copy, fax, wireless, ethernet, auto 2-sided printingAdvanced network protection with Wolf Pro securityDynamic security enabled printer

4RA82F#BGJ

HP LaserJet Pro MFP 3101fdw Wireless Printer with Fax

I have only had this printer about one week. So far, the print quality is very good and the scanning is very good. I have not tried sending a fax just yet.

READ THE REVIEW 

HP Color LaserJet Pro MFP 4301fdn Printer

Bought via Amazon 3 weeks ago replacing a 12yo Xerox Phaser 8560DN. Color is awesome and it’s fast and quiet. If it serves me half the years my 8560 did I’ll be happy. Yes the 210X series toner will set you back a pretty penny however well less than 1/2 the cost per page of the printer it replaced.

READ THE REVIEW 

HP Color LaserJet Pro MFP 4301fdw Wireless Printer

I received the HP Color LaserJet Pro MFP 430 wireless printer as a sample for review and so far it has been amazing. It is very easy to set up especially if you already are a HP printer user as I am. Once I started using it everything printed clearly, fast and efficient. The color clarity is good and the scan, fax features work well too. I do advise this a is very heavy printer, so You need to have space or a home office. You get 2 months free of the Hp Instant Ink program, which is great, so you never have to go buy ink, it’s shipped to you before you run out. My overall review is 5 stars and definitely recommend it.

READ THE REVIEW 

HP LaserJet Enterprise Flow MFP M528z

I heard there was a new HP Printer coming out in July and waited to purchase the new HP 528 wireless. After setting the machine up, its been working flawlessly. I’m very happy with my choice. It has a sleek design and has all the functions a fully functional office staff needs.

READ THE REVIEW 

0124200000617000893 Supply of MFP (printer, scanner, copier, fax in one device)

  1. home

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  3. Tenders

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  5. org/ListItem”>

    Regions

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  7. Arhangelsk region

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  9. Purchase of computers and computer equipment

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Placement order

Moscow time

44-FZ, Electronic auction,

go to ETP

Application

22.03.2017 16:22

– 05.04.2017

Consideration of applications

04/10/2017

Holding an auction

04/13/2017

Documentation

Customer

Purchased items

Name Qty Unit price Cost, ₽
MFP (printer, scanner, copier, fax in one device)

OKPD2
26. 20.18.000
Peripheral devices with two or more functions: data printing, copying, scanning, receiving and transmitting fax messages

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Participation conditions

Advantages

Participants whose bids or final offers contain proposals for the supply of goods in accordance with the order of the Ministry of Economic Development of Russia No. 155 dated 03/25/2014

15.0%

Membership Requirements

  1. Uniform requirements for participants (in accordance with Part 1 of Article 31 of Federal Law No. 44-FZ)

  2. Procurement participants can only be small businesses or socially oriented non-profit organizations (in accordance with Part 3 of Article 30 of Federal Law No. 44-FZ)

  3. Uniform requirements for participants (in accordance with Part 1.1 of Article 31 of Federal Law No. 44-FZ)

Restrictions

Conditions and restrictions on the admission of goods from a foreign country

1. Participants of the electronic auction, whose applications for participation contain proposals…

1. Participants of an electronic auction, whose applications for participation contain proposals for the supply of goods produced on the territory of the member states of the Eurasian Economic Union, are provided with preferences in relation to the contract price in the amount of 15 percent in the manner established by order of the Ministry of Economic Development of the Russian Federation
dated March 25, 2014 No. 155 “On the conditions for the admission of goods originating from foreign countries for the purposes of procurement of goods, works, services to meet state and municipal needs.
2. Restrictions have been established on the admission of certain types of radio-electronic products originating from foreign countries for the purposes of procurement for state and municipal needs in accordance with the Decree of the Government of the Russian Federation dated September 26, 2016 No. 968 “On restrictions and conditions for the admission of certain types of radio-electronic products originating from foreign countries for the purposes of procurement for state and municipal needs.”

Participants and results from

04/18/2017

Member Price, ₽ First parts of applications Selection results

Winner

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Protocols

Protocol for consideration of applications for participation in an electronic auction

from 10. 04.2017 17:34 (Moscow time)

Protocol of the electronic auction

from 13.04.2017 11:48 (MSK)

Minutes of summing up the results of the electronic auction

from 18.04.2017 20:11 (Moscow time)

Supplier contracts

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from
05/02/2017

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