Best hp printer for small business: Best All-in-One Printer for Small Businesses

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Best Printers For Small Business (2023) – Forbes Advisor

Updated: May 9, 2023, 12:35pm

Editorial Note: We earn a commission from partner links on Forbes Advisor. Commissions do not affect our editors’ opinions or evaluations.

There are a lot of printers on the market–all of which claim to be the best–making it difficult to determine which actually is the best for your small business. The perfect printer for you depends on the features and functions you need, what you use it for and your budget. So we’ve put together a list of the best printers based on the key factors that matter most to small businesses, from printer-type and speed to print to customer service, pricing and customer reviews.

Editor’s note: Product pricing is accurate at the time of writing and are subject to change.

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Show Summary

  • The Best Small Business Printers of 2023
  • HP Color LaserJet Enterprise MFP M480f
  • Canon PIXMA TR7520
  • Brother MFCL2750DW
  • HP OfficeJet Pro 9025
  • HP OfficeJet Pro 9015e All-in-One Printer
  • Forbes Advisor Ratings
  • Methodology
  • Frequently Asked Questions (FAQs)
  • Next Up In Business

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Are you sure you want to rest your choices?

What is the best HP printer for business use?

Check out the best HP printer for home and small business to find the one that works best for you.

HP OfficeJet Pro 8210 Color Inkjet Printer

Are you looking for a low-cost single-function printer with good print quality? HP’s 8210 provides good print quality for home and small business use for the price. If you’re looking to print standard text, you’ll be hard-pressed to tell the difference between this inkjet and a laser printer. While the colors may not be as vibrant as on more expensive inkjets, the 8210 will certainly deliver when it comes to printing standard business documents.

The HP OfficeJet Pro 8210 meets your home printing needs with a variety of connectivity options, including Ethernet, Wi-Fi, USB, and HP Wireless Direct, a peer-to-peer protocol that allows you to print without a network connection. HP’s ePrint mobile app makes it simple to print from cloud storage services such as OneDrive and Google Workspace.

In terms of size, the 8210 measures 19.52 x 16.53 x 7.99in and weighs just under 19lbs. It will fit nicely on a standard desk. You may want to choose a different HP printer if paper capacity is an issue: it has a 250-sheet input tray which cannot handle envelopes or unconventional paper sizes without first reconfiguring the tray. Overall, the 8210 delivers at an affordable price.

HP OfficeJet Pro 8025e Wireless Color All-in-One Printer

With a low cost per page and laser printer-like image quality, the HP OfficeJet Pro 8025e multifunction inkjet printer is ideal for home or small office use. The 8025e is a good choice for printing standard reports and marketing materials. Additionally, the OfficeJet Pro 8025e is eligible for HP’s Instant Ink program, where HP monitors your ink levels and ships you ink right when you need it at a monthly flat rate. This is a fantastic deal for small businesses or high-volume home printers who go through a lot of color ink.

There are the standard HP connectivity options, such as USB, Ethernet, Wi-Fi, and Wi-Fi Direct. You can also use Apple AirPrint, Mopria, and the HP Smart App. If you have a small business with a printer fleet, you can manage all of your HP printers from a single interface.

Printing speeds outperform many competitors in its class, especially for complex and colorful business documents with charts, graphs, and graphics galore. You won’t get quite the output quality as you would from a dedicated photo printer, but it should do the job for most tasks you can throw at it. Be aware that the 8025e has a large desktop footprint of 9.2 x 18.1 x 20.1in and weighs almost 30 pounds.

HP Officejet Pro 6230 Color Inkjet Printer

The HP OfficeJet Pro 6230 Color Inkjet Printer provides a good balance of speed, output quality, and connectivity options. As with the devices already mentioned, you get Ethernet, Wi-Fi and HP’s Wireless Direct, so you can print from your mobile device. The mobile printing feature is compatible with most device types and operating systems, including macOS, Android, Windows, Kindle, Blackberry, and others.

The 6230 is a small device, weighing 11lbs 3oz and measuring 5.7 x 18.3 x 15.2in. This inkjet should be relatively easy to fit on your desk or hoist onto higher surfaces. Graphically, the 6230 will meet your home or small business printing needs, such as PowerPoint slides or standard spreadsheets. It won’t blow your mind, and if you look closely at the text quality, you may notice minor flaws. The 225-sheet tray allows you to print without reloading for an extended period of time, and automatic two-sided printing saves you time when printing things like brochures.

The OfficeJet Pro 6230 is worth looking into because of its low price, fast print speed, and low cost per page in its class.

HP Officejet 200 Mobile Clr InkJet

Have you ever wished you could pack your printer and travel with it? The HP OfficeJet 200 could be just what you’re looking for. With a weight of 4.9lbs (with battery) and dimensions of 2.7 x 14.3 x 7in, you won’t have to worry about the 200 taking up desk space or giving you a bicep workout. The term “responsibility” refers to the act of determining whether or not a person is responsible for his or her own actions.

If you’re looking for a heavy-duty printer to churn out invoices, look elsewhere. The recommended monthly duty cycle is 300 pages, with a maximum of 500. The OfficeJet 200 mobile printer also lacks a two-sided automatic document feeder. Furthermore, this is a single-function printer; if you need to do copying or scanning, HP has multifunction printers to meet your needs.

You get the same connectivity options as other HP printers, such as USB, Wi-Fi, and Wi-Fi Direct. In comparison to the OfficeJet 100, which only had Bluetooth, this is significant. It should be noted that the USB cable does not come with the OfficeJet 200, so you will need to purchase one if you intend to print that way.

HP Color LaserJet Pro M479fdw MFP

The LaserJet Pro M479fdw MFP is an ideal laser printer for small businesses with a handful of employees. The M479fdw isn’t small, measuring 15.7 x 16.4 x 18.6in and weighing 51.6lbs, but it’s smaller than many other color all-in-one laser printers in its class. You get a bevvy of handy features as well, including 50-sheet auto document feeder, single-pass, 2-sided printing and scanning. Are you looking to expand your business and paper output? The input capacity is 300 sheets, with the option of purchasing an additional 550-sheet tray for a total of 850 sheets.

Many people do not consider security when purchasing a printer, but they should. With HP Wolf Pro Security, you can rest assured that your data is secure, as security features are built into the M479fdw laser printer’s hardware, firmware, and operating system. The security is updated dynamically with firmware to protect your company against the most modern cyberattacks.

The M479fdw has all of the same connectivity options as the other HP printers mentioned here, such as Ethernet, USB, Wi-Fi, and Wi-Fi direct, as well as mobile and cloud connectivity options that support Apple AirPrint, Google Cloud Print, HP ePrint, the HP Smart App, and Mopria.

HP LaserJet 200 Series Printers – Compact, high-performance printers for small businesses

200 Series LaserJet Printers

200 Series LaserJet Printers

Buy

HP LaserJet 200 Series Printers

Multifunction. Super compact.

Extremely productive compact printer that delivers high-quality printing with the fastest two-sided printing in its class 1 , reliable connectivity and support for the HP Smart App 2.3. to help you work faster.

Look

A great compact printer for professionals who need fast black and white printing.


Fastest duplex printing in its class

Boost your productivity with the fastest duplex printer in its class, the 1 , which can be placed almost anywhere.

High performance anywhere

Scan high quality directly from your smartphone, print, fax securely and save time with shortcuts in HP Smart, the best-in-class printing app 2,4,5 .

Ease of setup and use

Get your projects done quickly with an intuitive print process with easy setup, smart control buttons and backlighting 6 .

Find the right LaserJet 200 Series printer for you.

LaserJet M211d

  • Print only
  • Fast automatic two-sided printing
  • Connectivity: Hi-Speed ​​USB

Buy

LaserJet M211dw

  • Print only
  • Fast automatic two-sided printing
  • Connectivity: Dual Band Wi-Fi™ with Auto-Recovery 1 , Built-in Fast Ethernet, Hi-Speed ​​USB

Buy

MFP LaserJet M236d

  • Print, scan, copy
  • Fast automatic two-sided printing
  • Connectivity: Hi-Speed ​​USB

Buy

MFP LaserJet M236dw

  • Print, scan, copy
  • Fast automatic two-sided printing
  • Connectivity: Dual Band Wi-Fi™ with Auto-Recovery 1 , Built-in Fast Ethernet, Hi-Speed ​​USB

Buy

MFP LaserJet M236sdn

  • Print, scan, copy, mobile fax 2
  • 40-sheet automatic document feeder
  • Fast automatic two-sided printing
  • Connectivity: Built-in Fast Ethernet, Hi-Speed ​​USB

Buy

MFP LaserJet M236sdw

  • Print, scan, copy, mobile fax 2
  • 40-sheet automatic document feeder
  • Fast automatic two-sided printing
  • Connectivity: Dual Band Wi-Fi™ with Auto-Recovery 1 , Built-in Fast Ethernet, Hi-Speed ​​USB

Buy

Original HP toner cartridges

Specially designed for HP printers and papers to deliver consistent quality, reliability and efficiency.

Notes

  1. Fastest duplex printing in its class. Compared to similar class black and white laser printers and MFPs priced under $189 (€199) for a single-function device or less than $280 (€290) for an all-in-one, and supporting a maximum monthly load of up to 20,000 sheets (according to published data). Buyers Lab April 2020 study commissioned by HP and based on an analysis of publicly available technical specifications published by OEM as of April 16, 2020. Market share based on IDC’s Quarterly Hardcopy Peripherals Tracker – Final Historical 4- th quarter 2019g. for North America and countries in Europe, the Middle East and Africa. For more information see: keypointintelligence.com/HPFastestDuplex.
  2. HP Smart app. HP Smart app download required. See hp.com/go/mobileprinting for local print requirements. Some features and apps are available in English only and may differ between desktop and mobile apps. May require a subscription to HP+ printing plans. HP+ Print Plans are not available in all countries. For more information, visit hpprintplans.com. Internet access required (sold separately). Full functionality requires an HP account. See the app stores for a list of supported operating systems. The fax features are for sending faxes only. You may need to purchase additional products to use them. For more information, visit hpsmart.com/mobile-fax.
  3. WiFi. Only 2.4 GHz and 5.0 GHz bands are supported for wireless operation. For more information, visit hp.com/go/mobileprinting. Wi-Fi is a registered trademark of the Wi-Fi Alliance®. Supports up to 12 non-overlapping channels on the 5.0GHz and 2.4GHz bands, while 2.4GHz-only models only support 3 non-overlapping channels. Supports 5.0 GHz band (up to 150 Mbps) versus 2.4 GHz band (up to 72.2 Mbps). Internet access required (sold separately).
  4. Best in class printing application. Compared to most OEM printing applications offered on top of the line home and office inkjet and laser printers and MFPs up to $449. 99. Market share based on IDC Hardcopy Peripherals Tracker Q4 2019. Claim based on research into printing applications offered by printer manufacturers and field testing and research commissioned by HP by Keypoint Intelligence’s Buyers Lab. For more information, visit www.keypointintelligence.com/HPSmartApp.
  5. Shortcuts for faster work. Based on HP internal research. Average time estimate based on: 1) HP Smart app downloaded on mobile device or desktop, 2) shortcut configured, 3) more than 2-3 tasks associated with scan jobs (scan to email, save and rename, save to cloud, and etc.). Comparison of average time savings was based on using the printer and desktop scanning software for the same scanning tasks. Requires downloading the HP Smart app and using an HP printer that supports it. For local printing requirements, see www.hp.com/go/mobileprinting.
  6. Intelligent backlight availability. The intelligent backlight is not available on models with the Automatic Document Feeder (ADF).

LaserJet M211d

Buy LaserJet M211d at

LaserJet M211dw

Buy LaserJet M211dw at

MFP LaserJet M236d

Buy LaserJet M236d MFP at

MFP LaserJet M236dw

Buy LaserJet MFP M236dw at

MFP LaserJet M236sdn

Buy LaserJet M236sdn at

MFP LaserJet M236sdw

Buy LaserJet MFP M236sdw at

HP launches a series of compact MFPs for small businesses and private entrepreneurs

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3DNews Technologies and IT market. News printers, print servers, scanners, copiers… HP has released a series of compact MFPs for computers…

The most interesting in the reviews


HP Inc. introduced the new HP LaserJet Pro M28 All-In-One Series. These are some of the most compact laser printers in their class, delivering reliable printing and the ability to work even in small spaces, which can be useful for small business owners, self-employed people and people working from home.

According to the World Economic Forum (WEF), small companies make up up to 99% of the private sector in the UK, with over 57.9 million people employed in small businesses in the US. And in China, the share of small businesses and entrepreneurs in the total number of firms is 94.2%.

« Designing the new LaserJet Pro range, we focused on ease of use, compactness and portability so users can focus on running their business in their home office, co-working space, or when working on the go ,” said Premal Kazi, Head of Home Business Printing, HP Inc.

The HP LaserJet Pro M28 All-In-One is 30% smaller than older HP products. They do not exceed the height of a standard pencil or an average smartphone. Despite their modest dimensions, the new LaserJet Pro MFPs are capable of printing at speeds up to 18 ppm.

The HP LaserJet Pro M28w allows you to quickly print and scan documents using your smartphone or tablet. With the HP Smart App, you can manage your device from your smartphone, scan documents, and send them to the cloud. The model also supports Apple AirPrint, Google Cloud Print, Mopria and Wi-Fi Direct.

The HP LaserJet Pro M28 is the lowest cost HP product in its class. All-In-Ones are intuitive to use and save energy with HP Auto-on/Auto-off technology. Pre-installed cartridges will allow you to print documents immediately after purchasing the device.

The HP LaserJet Pro M28 MFP will be available worldwide in April 2018. More detailed information about new products can be found here.

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